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Town of Atherton
CITY COUNCIL AGENDA
June 20, 2018
7:00 p.m. Regular Session
94 Ashfield Road
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
Council Member Lempres is teleconferencing from the following location:
The Landmark Hotel 222 Marylebone Rd. 6:15 PM CLOSED SESSION IN CONFERENCE ROOM ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres PUBLIC COMMENTS Public Announcement of Closed Session Items CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)
City Manager 7:00 REGULAR SESSION
1. PLEDGE OF ALLEGIANCE
Council Member Lempres is teleconferencing from the following location: The Landmark Hotel 222, Marylebone Rd. Marylebone,London
2. ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres
3. PRESENTATIONS
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF MAY 2 AND MAY 16 CITY COUNCIL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR MAY, 2018 IN THE AMOUNT OF $1,892,293
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,892,293
10. RESOLUTION TO REJECT CLAIM OF FARMERS INSURANCE REGARDING THEIR INSURED LUIS FRIAS
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 18-xx denying the claim filed by Farmers Insurance Company regarding their insured Luis Frias
11. SECOND READING AND ADOPTION OF ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO INCREASE TO GREEN WASTE RATES IN THE TOWN OF ATHERTON
Report: Finance Director Robert Barron III
Recommendation: Waive further reading and adopt ordinance increasing green waste cart rates in the Town of Atherton
12. ADOPTION OF RESOLUTION 18-XX APPROVING UPDATE OF THE TOWN'S CONFLICT OF INTEREST CODE AND APPENDIX “A” DESIGNATING POSITIONS IN THE CONFLICT OF INTEREST CODE
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt a Resolution Amending Conflict of Interest Code of Non-Elected Officials and Designated employees of the Town of Atherton
13. AUTHORIZE THE PURCHASE OF 3 MARKED POLICE VEHICLES; AND DECLARE AS SURPLUS 3 MARKED POLICE VEHICLES AND AUTHORIZE THEIR AUCTION
Report: Police Chief Steve McCulley
Recommendation: 1) Authorize the purchase of three (3) marked 2018 Ford Police Utility Explorers for a total cost of $216,242.86 which includes sales tax, tire tax, license, emergency equipment, and installation costs; and 2) Declare the 2010 Ford Crown Victoria Decoy Vehicle, and two (2) 2011 Ford Crown Victoria as surplus and authorize their sale via auction
14. CONSIDER APPOINTMENTS TO TOWN COMMITTEES
Report: City Clerk Theresa DellaSanta
Recommendation: Staff recommends the Council make a motion to appoint as follows:
• Appoint William Grove to the Environmental Programs Committee;
• Appoint Frank Merrill (HP Foundation rep) and Alicia Bakowski (Friends of HP Park rep) to the Park & Recreation Committee; and
• Appoint Carol Collins to the Transportation Committee for the remainder of the unexpired term.
PUBLIC HEARING – None.
REGULAR AGENDA – (Items 15-19)
15. RECEIVE THE BIDS SUBMITTED FOR THE CIVIC CENTER PROJECT AND TAKE ACTION ON NEXT STEPS WITH RESPECT TO THE BIDS
Report: Robert Ovadia, Marty Hanneman
Recommendation: Receive the bids submitted from the two pre-qualified general contractors: Overaa Construction and Hensel Phelps Construction on June 5, 2018 and take action on next steps for the Civic Center project. While Option 1 would be an award of bid to the lowest responsive bidder, Overaa Construction at $56,381,000, staff does not recommend this option. Recommended options for next steps include:
2) Reject bids and rebid the project “as is” to the open market;
3) Reject bids, redesign to include more VE options and either –
a. Repackage current project into an “optional” phases award option, and rebid to open market; or
b. Reduce project scope and rebid to open market;
4) Reject bids and repackage as a “design-build” option
16. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2018/19 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF, THE 2018/19 SALARY AND CLASSIFICATION SCHEDULE, AND THE GANN LIMIT APPROPRIATIONS
Recommendation: Finance Director Robert Barron III
Report: Adopt the accompanying Resolutions:
1. The FY 2018/19 Operating and Capital Improvement Budget;
2. The FY 2018/19 Salary and Benefit Resolution Unrepresented Staff;
3. The FY 2018/19 Salary Schedules and Classifications;
4. The FY 2018/19 Gann Limit Appropriations.
17. 3-YEAR CONTRACT EXTENSION PLUS WITH A 2-YEAR OPTION WITH MCE CORPORATION TO PROVIDE PUBLIC WORKS MAINTENANCE AND MAINTENANCE MANAGEMENT SERVICES
Report: Public Works Director Robert Ovadia
Recommendation: Authorize a 3-year contract extension with a 2-year option with MCE Corporation for the continuation of Public Works Maintenance and Maintenance Management Services with not-to-exceed amount of $574,565.85 for Fiscal Year 2018-19; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town
18. CONSIDERATION OF FORMING AN UNDERGROUND UTILITY DISTRICT WITHIN THE CIVIC CENTER AREA USING RULE 20A FUNDS AND PROVIDE STAFF WITH DIRECTION
Report: Public Works Director Robert Ovadia
Recommendation: (1) Confirm the desire to formulate an underground utility district(s) in the Civic Center Area; (2) confirm preliminary boundaries of the proposed district(s); (3) Direct staff to conduct outreach to the property owners in the areas affected regarding their interest in the formulation of the underground utility district(s) in the Civic Center Area
19. COUNCIL REPORTS/COMMENTS
20. FUTURE AGENDA ITEMS
21. PUBLIC COMMENTS
22. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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