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This meeting is being held via teleconference pursuant to Government Code section 54953(e)(1)(B) and in compliance with the Brown Act. Section 54953(e)(1)(B) permits the Town to hold a meeting during a proclaimed state of emergency via teleconference in order to determine whether as a result of the emergency meeting in person would present an imminent risk to attendees' health or safety.
For a live meeting broadcast you can watch the Council meeting on: Comcast Subscribers Channel 29 or via Midpen Media website here: https://midpenmedia.org/local-tv/watch-now/. The public may participate via: Zoom Meeting.
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Polito, Hawkins–Manuelian, Lewis, Widmer, Mayor DeGolia
3. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at email@example.com or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
• Atherton Library Annual Report – Tomika Price, Library Manager
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 - 11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2021 IN THE AMOUNT OF $ 2,752,017
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for December 2021 in the amount of $ 2,752,017
7. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from December 15, 2021.
8. REVIEW AND CONSIDERATION OF REVISIONS TO THE RESOLUTION GOVERNING TOWN COMMITTEES AND COMMISSIONS
Report: City Clerk, Anthony Suber
Recommendation: Review and consider revising Resolution No. 21-14 Governing Town Committees and Commissions to amend the allowable Council liaisons for the Audit and Finance Committee.
9. CERTIFICATION OF CONTINUING EMERGENCY; MAKE SUCH FINDINGS AS REQUIRED UNDER GOVERNMENT CODE SECTION 54953(E)(3); AND RATIFY SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
It is recommended that the Council –
1) Certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19; and
2) Make such findings as required under Government Code Section 54953(e)(3) in order to meet remotely to ensure the continued health and safety of the public.
10. COUNCIL COMMITTEE ASSIGNMENTS
Report: Deputy City Manager / City Clerk, Anthony Suber
Recommendation: Receive and file the Mayors City Council Committee Assignments.
11. ASSEMBLY BILL 481 LAW ENFORCEMENT AND STATE AGENCIES: MILITARY EQUIPMENT FUNDING, ACQUISITION, AND USE
Report: Chief of Police, Steve McCulley
Recommendation: Approve the adoption of the Police Department’s Lexipol policy 709, “Military Equipment,” as required by Assembly Bill (AB) 481.
REGULAR AGENDA (Items 12 – 17)
12. MODIFICATION OF HOURS FOR THE RIGHT-TURN ON RED RESTRICTIONS AT THE MIDDLEFIELD ROAD/OAK GROVE AVENUE INTERSECTION
Report: Public Works Director, Robert Ovadia
Recommendation: Retain the hours for the right-turn on red restriction at the Middlefield Road/Oak Grove Avenue intersection.
Description: This discussion will seek Council direction and potential action to retain or modify the hours for turns on restrictions at specific intersections in Town.
13. CONSIDERATION OF AND APPOINTMENTS TO THE AUDIT AND FINANCE AND ENVIRONMENTAL PROGRAMS COMMITTEES
Recommendation: Review the applicants for one (1) vacant seat on the Audit and Finance Committee for a term expiring June 2022 and one (1) vacant seat on the Environmental Programs Committee for a term expiring June 2023.
Description: This discussion will seek Council direction and the possible appointment to the Audit and Finance Committee and the Environmental Programs Committees.
14. REVIEW AND DISCUSS A TOWN CENTER MASTER PLAN UPDATE, TOWN CENTER ACTIVITIES, AND OPPORTUNITIES FOR THE CAFÉ
Recommendation: Review and discuss a Town Center Master Plan Update, Town Center activities, and opportunities for the Café.
Description: This item involves review and discussion by the Council of the Town Center Master Plan update, Town Center activities, and opportunities for the café at the library.
15. AUTHORIZE RELEASE OF A REQUEST FOR PROPOSALS FOR OPERATIONS AND MAINTENANCE OF THE PROPOSED LIBRARY CAFÉ
Report: Public Works Director, Robert Ovadia
Recommendation: The City Council review and authorize staff to release a request for proposal for operations and maintenance of the proposed café at the library in the historic Town Hall.
Description: This item involves discussion by the Council of the issuance of a Request for Proposals (RFP) for the operation and maintenance of a café at the new Atherton Library in the Historic Town Hall. The Council may discuss the type of vendor desired, lease terms and other vendor requirements to be included in the RFP.
16. COUNCIL REPORTS/COMMENTS
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
TELECONFERENCING AND COVID-19 NOTICE:
The Council is required (1) to post notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allow members of the public to access the meeting via call-in line or internet-based service line, (3) provide details on the agenda on how to access the meeting and give public comment, (4) provide an opportunity to comment pursuant to Government Code section 54954.3 and allow a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitor the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The Town is not required to provide a location to attend in-person.
The Governor proclaimed a state of emergency due to the COVID-19 virus pandemic on March 4, 2020. The proclamation remains active and applies statewide. The Council is meeting pursuant to Section 54953(e)(1)(B) to determine if the emergency conditions pose a threat to attendees' health and safety, warranting teleconference meetings. The Council is complying with other public access and participation obligations, as required and to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business.