Council Meeting Date: May 20, 2020
Video Link: https://www.youtube.com/user/TownOfAtherton/featured
Details of each item can be found via the links to Staff Reports within the narrative.
The City Council met for the May Regular Meeting on Wednesday, May 20 at 7 pm via Zoom Teleconference pursuant to the Governor's Executive Order. Following the Roll Call and Report out from Closed Session the Council began moving through the Agenda beginning with Presentations and Public Comments.
Presentations included a presentation from the Atherton Police Department on its Operations and Statistics for the year.
Following Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works. The Council received Oral Reports from the City Manager and staff on various issues contained within the City Manager's Report. As part of the City Manager's Report, the Council also certified the continuation of the local emergency due to COVID-19. The Council also discussed issues related to a resumption of tennis at Holbrook-Palmer Park and considered a waiver of the lease obligation for the Park Tennis Facility to Player Capital Tennis. Following discussion, the Council authorized the resumption of tennis at the Park and approved a waiver of the lease obligation for Player Capital from March 23 through May 20 with the caveat that any relief in funding received is used to repay the waiver.
Following the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 6 and 14. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were minutes of various meetings, bills and claims, a resolution related to submission of a grant application, adoption of a signature ordinance, approval of a conflict waiver for the City Attorney, acceptance of work for the Middlefield Road Project, creation of a Measure W Fund, and award of contract for the 2020 Overall Project. Following amendments to the May 6 minutes, the City Council approved the Consent Agenda.
Next up was a Public Hearing - Item No. 15 was Introduction of an Ordinance Establishing Regulations for Disposable Food Service Ware. Following a brief staff report and opportunity for public comments, the Council discussed issues related to applicability of the ordinance, existing compliance, method and responsibility for enforcement, and adoption by neighboring jurisdictions. Following discussion, the Council introduced the Ordinance for 1st Reading.
Next up was the Regular Agenda.
Item No. 16 was appointments to the Park and Recreation Committee. Following a brief staff report and public comments, the Council discussed the various appointments. Following discussion, the Council appointed Alicia Bakowski to fill an unexpired term expiring June 30, 2022 and Kathryn Klaus to fill the two-year term of a Foundation representative. The Council encouraged applicant Matthew Baker to reapply in the current recruitment for a vacancy on the Committee set to expire on June 30, 2020.
Item No. 17 was review and discussion of the Town's Cash Flow as related to the Town Center Project. Following a brief staff report and public comment, the Council discussed issues related to the drawdown schedule for the project, the need for a Certificate of Participation (COP) and the intended amount of the COP, and the anticipated call date and repayment of the COP. Following discussion, the Council provided direction to staff for a COP amount not to exceed $7.5 million.
Item No. 18 was the Acceptance of Donation Naming Requests. Following a brief staff report and public comment, the Council discussed each specific naming request. Following discussion, the Council awarded naming rights based on donation level for the Heritage Display Area, Native Species Garden, Environmental Dashboard, Water Feature at Fair Oaks, Water Feature at the Library, Adult Reading Deck, and the Heritage Room.
Item No. 19 was Authorization of the Execution and Delivery of a Lease Agreement and Site Lease, to finance the Town Center Project, Approval of Related Documents and Actions, and Approval of a Professional Services Agreement with Jones Hall. Following a brief staff report and public comment, the City Council discussed issues related to the Palmer Estate and related documents. Following discussion, the Council approved the Agreements, Actions, and Site Lease.
Item No. 20 was a Report and Direction regarding proposed Photovoltaic and Micro-grid System for the Town Center. Following a staff report and public comment, the Council discussed issues related to cost of a Power Purchase Agreement, return on investment, timing, photovoltaic locations, potential impact on the schedule and cost if changes were made to installation and design, panel efficiencies, project history, and the current market for solar power purchase agreements. Following discussion, the Council directed that staff continue with the Library roofing plan as designed to accommodate the future installation of solar; but to replace the planned composite roofing on the City Hall and Police Building with clay tile.
Item No. 21 was an update on the Town Center Project. This was an informational report only. Staff provided information on the current status of the project and planned work over the next few weeks.
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 11:25 pm, that as they say - was a wrap!
The next meeting of the City Council will be June 3. This will be a Study Session of the City Council. Items on the June 3 Agenda include the FY 2020/21 Town Budget Presentation (all budgets) and Oral Reports from the various City Council Subcommittees.