Council Meeting Date: November 14, 2018
Video Link: https://www.youtube.com/user/TownOfAtherton/featured
Details of each item can be found via the links to Staff Reports within the narrative.
The City Council met their Regular City Council Meeting (rescheduled as a Special Meeting) on Wednesday, November 14 beginning at 7 pm with Open Session.
Following the Pledge of Allegiance, the Council moved to Presentations. The Council heard Annual Program Presentations from the Atherton Library (Atherton Library Manager Francisco Vargas) and ADAPT (ADAPT Leader Tom Prussing). Following Presentations, the Council moved to Public Comments.
Following Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works. Staff requested that the Council consider adding an Urgency Item to the Agenda under Item No. 13 related to a Change Order for the ongoing Library Demolition that arose after the Agenda was posted and is time sensitive. The Council authorized the addition of the item to the Agenda to be discussed under Item No. 13.
After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 11. Item No. 10 on the Consent Agenda was removed from the Agenda for discussion immediately following the Consent Agenda. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, and a Resolution authorizing examination of Sales, Use and Transaction Tax Records by HdL. The Council approved the Consent Agenda, as presented, with the exception of Item No. 10.
Following the Consent Agenda, the Council took up Item No. 10 for Discussion. Item No. 10 was Adoption of a Resolution to Establish a Section 115 Post Employment Benefits Trust for Pension Benefits. Staff answered questions from the Council regarding establishment of the fund, timing, need, and funding. Following public comment and discussion, the Council adopted the Resolution.
Following the Consent Agenda, the Council took up the Regular Agenda. Item No. 12 was Appointments to the Park & Recreation Committee and Bicycle and Pedestrian Advisory Committee. Following the staff report and public comment, the Council selected and appointed Marilee Gardner to the Park and Recreation Committee and Thea Henry-Hamilton to the Bicycle and Pedestrian Advisory Committee.
The last item on the Agenda was Item No. 13, Updates to the Civic Center Project Activities and Action Related to the Library Demolition Project, Project Funding and a Scope of Work Change for the Project Architect related to Photovoltaic Panels on the Library. Following a staff report and public comment, the Council discussed issues related to a Change Order to add the metal Public Works Building to the demolition project for $14,900, that would be offset by auction of the surplus generator and other project savings; the removal of photovoltaic panels from the Library Project so that they could become a part of a future Power Purchase Agreement for the overall project; and the various options to meet project funding needs once bid results are known. The Council discussed the priority and timing of a future Power Purchase Agreement and directed staff to return in the coming months with a Report and Proposal from a potential vendor for discussion of next steps. The Council approved the Scope of Work for the Project Architect to remove the Photovoltaic Panels from the Library portion of the Project. The Council approved the Change Order to add the metal Public Works Building to the demolition project. The Council confirmed staff's understanding of direction with respect to project funding expectations and provided further feedback on the use of Town reserves should the need arise.
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 8:05 pm, that as they say - was a wrap!
The next meeting of the City Council will be the Reorganization Meeting (Special Meeting) set for Thursday, December 6 at the Pavilion. The next Regular Meeting of the Council will be December 19. Tentative items for the Agenda include approval of the Plans and Specifications for the Civic Center Project and Authorization to Bid the Project; a Discussion of the Potential Revisions to the Heritage Tree Ordinance; a Discussion of the Model Franchise Agreement for Refuse Collection Services; and Discussion of the Addition of Membership and Appointment to the Environmental Programs Committee.