4. Mayor’s & Council Members Executive Forum (Monterey - June 22/23)
The Mayor’s & Council Members Executive Forum is set for Wednesday, June 22 to Thursday, June 23 - one overnight in Monterey. If you are interested in attending please let Theresa know.
5. Oak Grove Bike Lane & Bike/Ped Committee Update
As I mentioned prior, Alex McIntyre reported that the Menlo Park Council was poised to move forward with dedicated bike lanes along Oak Grove. He advised that this will likely require removal of all parking from MAHS to Crane Street in downtown Menlo Park. A small portion of Oak Grove runs through Atherton. He asked for staff feedback on the idea. We advised that we had met with Menlo Park about the Oak Grove Bike Route several weeks ago. The Town’s existing BPMP does not identify Oak Grove as a bike route. Our current plan identifies Glenwood Ave as a Class II route which would connect to the existing Class II in Menlo Park on Laurel. However, we recently completed a small study to assess the designation of Oak Grove as a Class II in Atherton in order to connect it to the planned Menlo Park bike network. The study concluded that Oak Grove should be considered for a Class II designation due to the current volume of bike users along it. This volume is likely due to the direct link Oak Grove provides between Downtown Menlo Park, Caltrain, and MAHS. Similar to implementation in Menlo Park, however, implementation in Atherton will require removal of existing parking. The Bike/Ped Committee discussed and supports the approach on Oak Grove.
Bike/Ped also discussed modifications to the sharrows throughout Town. Staff will be putting together a summary map of the sharrows with suggestions for changes or adjustments. The Committee will also conduct a review and provide some recommendations. Suggested changes will matriculate up to the Council before implementation. Lastly, the Committee recommended that the Town consider additional speed limit indicators (radar) at various locations throughout Town where there are long stretches of bike route. Staff will be putting together some prices on this request for possible inclusion into the Capital Improvement Plan; however, these are relatively intrusive devices that ultimately end up in front of someone’s home. Careful consideration is requested.
6. Atherton Fiber
Staff and legal counsel met with Atherton Fiber to hammer out the details of an encroachment or franchise agreement. We expect to have a working draft in the next couple of weeks that will be discussed with representatives from Atherton Fiber. Given the timing and discussions yesterday, it looks like this will hit the Council agenda in June.
Atherton Fiber has a live website that we reference on the Town’s website and will include in this Friday’s Atherton Online. It includes a survey to help get the word out. Until the actual agreement is finalized, we are referring queries to their website, but not actively promoting in partnership. The website is www.athertonfiber.com.
7. Planning Commission - April 27 Meeting
The Commission met on April 27 at took the following action:
- Approved the request of PG&E for removal of one heritage Elm at 555 Middlefield Road, MA High School, with replacement planting.
- Approved the request for a Special Structure Permit for increased sidewall height and to allow a basement beyond the main building footprint, and approved the request for a Heritage Tree Removal Permit to allow the removal of two trees at 172 Tuscaloosa.
- Approved the request for a Heritage Tree Removal to allow the removal of five heritage Palm trees at 95 Mercedes Lane.
8. Environmental Programs Committee - April 26 Meeting
The Committee did not have a quorum for their April 26 meeting and has rescheduled for May 2.
9. Public Records Act Request
We are responding to a Public Records Act Request for:
“...a Public Records request for all of Gordon Siebert’s charges (e.g. attendance at meetings) to the Civic Center and, if he has such a record, a description of actions and the associated time otherwise spent in his "general" capacity on the civic center project in any form…”
“...all costs charged by Mike Kashawagi and/or his firm to the Town of Atherton as a consequence of his work on the Library Building Steering Committee - please include the fund to which these costs were charged (e.g. the Library Fund)…”
10. Fire District Nexus Fee Study
The City Attorney and Fire District Counsel have worked through the issues of the Fire District Nexus Fee Study. The District will be drafting an indemnification agreement that will be reviewed by the City Attorney. Once that is in acceptable form, we will be moving the project forward.
11. Arts Foundation Open House
As the Council is aware, we have an Art in Public Places policy that allows the display of art through the Atherton Arts Foundation at Town Hall. We are working with the Arts Foundation to host a regular Open House for the resident artist with the first being scheduled for Thursday, June 9 from 4:30 pm to 6 pm.
12. PAEC Grant through the California Energy Commission
As the Council is aware, we have been awarded a grant of approximately $80,000 to assist with the technical and economic feasibility of incorporating sustainability features (beyond code requirements) into the new Civic Center. The Town is tasked with drawing a Technical and Economic Feasibility Report analyzing the following types of features:
- Making the Civic Center Net Zero Energy or Net Energy Positive
- Providing all heating/cooling with passive architectural features, heat pumps, and/or phase-change materials
- a Cost Benefit Analysis of potential sustainability measures (beyond code requirements), include RE, EE, and Fuel Switching
We will be working with WRNS to move forward with the Report with the hope that upon implementation of Phase II of the PAEC there will be grant funding to support capital installation.
13. California GOP Convention
The California GOP Convention begins today in Burlingame at the Hyatt Regency. The Convention will go until Sunday. Earlier this week, Burlingame PD made a County-wide request for mutual aid as protestors are expected to be present at the event. Atherton Officer Matt Barrera will be assisting.
14. SFPUC Waterline
WRNS is working to put together a detailed design/survey of the new location of the SFPUC waterline. The SFPUC is looking for a detailed survey that could be used for easement purposes and further details on the cost-sharing in order to put together a construction agreement. They are not interested in any delay to our project but want to coordinate timing so that the two are concurrent.
We have advised SFPUC (and I suspect they will support) that the Town assume the soft project costs (engineering, construction management, permit, easement recordation) and final paving/landscaping costs above the new pipe itself. We would expect that they would abandon the old pipeline in place and authorize the Town to either re-use, seal, or other appropriate destruction of the old line (pending sustainability potential analysis for a heat exchange system). The owners of the pipeline would be responsible for all construction and material costs.
15. Use of Drones
There has been a request from a member of the Council that we get ahead of the drone issue. To that end, I have requested the City Attorney prepare a memorandum on the state of the law with respect to drone use in California and I will put together something for Council discussion at an upcoming meeting (targeting July).
16. Commission/Committee Vacancies
To date, we have received 11 applications for 13 spots across 5 commission/committees.
- For Audit/Finance, there are 3 spots and we have received applications from new applicant Yogesh Amle and incumbents Jeffrey Lee, and Jim Massey.
- For Park and Recreation, there are 3 spots and we have received an application from incumbent Bob Roeser.
- For Planning, there are 2 spots and we have received applications from Nancy Lerner, Sriram Iyer, and Yogesh Amle and incumbent Eric Lane.
- For Rail, there is 1 spot and we have received an application from Alex Keh.
- For Transportation, there are 4 spots and we have received applications from Jerome Laugers, Joseph Davis, Mark Cummings, and incumbent Gary Lauder.
Special Event Permits Authorized as of April 29, 2016