The bids documents will be enclosed in a sealed envelope within another sealed envelope. The outer envelope shall be addressed to:
Town of Atherton Attn: Town Clerk
“Bids for Town Tree Maintenance Services”
80 Fair Oaks Lane
Atherton, Ca. 94027
Bids are due on TUESDAY, JULY 6TH, by no later than 1:00 PM at the Town Clerk’s office located in Town Hall, 80 Fair Oaks Lane, Atherton, Ca. 94027. FAX submittals will not be accepted.
Bids shall be submitted in the following format:
a) Signed Transmittal Letter. The Letter should briefly state the bidders understanding of the work to be done, the commitment to perform work within the time period, a statement as to why the firm believes it to be best qualified to perform the engagement and a statement that the bids is a firm and irrevocable offer for sixty (60) days.
b) Qualifications of the Proposer. The bids should describe the knowledge, background and experience of the bidders, as more particularly described below. Proposer should provide the following information about its qualifications:
i) A statement as to actual ownership of the Bids. Is the proposed service provider a subsidiary company or operating under a fictitious name? Explain in clear concise language.
ii) Provide evidence of ability to procure insurance required by the contract.
iii) Indicate key staff people and include an organizational chart.
iv) Copies of all current Green Janitorial arboricultural certifications.
c) Project Statement – Provide the name and address of the firm.
i) List the manager and other staff by name and position to be utilized on these services.
ii) List individual staff qualifications and past experience in services of this nature.
iii) Identify your experience with references, both current and past.
iv) List, if necessary, any sub-contractors expected to be engaged in work on these services and include their qualifications and experience.
d) Project Approach – Provide a statement indicating the methodology your firm plans to use to conduct the work and the basis on which you make your evaluations and recommendations.
i) Provide an outline on how your firm would proceed with this work.
e) Project Schedule – Provide a narrative or schedule on how your firm would proceed with the work. Provide hours of typical working times.
i) Besides emergency call outs and work the Town has requested after hours, the work hours are Monday through Friday 8 am – 5 pm. No work noise can begin before 8 am.
f) Project Cost –Provide an estimated Total Project Cost; inclusive of any and all incidental expenses anticipated to be incurred.
g) References – Provide a list of three (3) references (name, address, phone number, project type) for recent similar work within the past five (5) years.
h) Statement of Past Contract Disqualification. Each bidder shall submit a statement regarding any past governmental agency contract disqualification.
i) Warranties. The Bids shall contain a statement that the proposing firm is aware of, and is ready, able and willing to provide to the Town each of the warranties as described in the section entitled below, A Contract Document. If the statement providing the warranties is not included in the bids, it must be provided prior to the acceptance of an Agreement by the Town.
j) Similar Engagements with other Government Entities. List the most significant engagements (maximum–three) performed in the last five years that are similar to the engagement described in this request for bids. Indicate the scope of work, date, engagement partners, total hours or cost, telephone number and the name of the principal client contact. Indicate “none” if your firm has not provided service for any municipal clients.